1:06 PM
Kinsz
Since the time of the invention of the facsimile machine in 1846 by Alexander Bain, the equipment has surely come a long way. Called a telefax machine, it was a gadget considered as useful as the telephone which was invented 11 years before. Long a standard in the modern day office, the fax machine has undergone improvements, moving towards plain paper from the old thermal paper, upgrading speed of processing, as well as reducing the overall size of the machines.
As with all things, the clunky, large fax machine that used major desk space in your office was replaced by a smaller, more efficient model which was then replaced by digital fax to email and email to fax services which demands no paper or machinery at all.
While a lot of people still make use of the fax machines at the office, there are already many individuals who turn to online fax services that no longer require both paper and equipment, but faxes are sent or received as PDF files, and could effortlessly be stored and printed. Online services vary in quality and reliability so if you are thinking about changing over, you'll want to do some research in order to get the best service for your money. Basically, an online fax service is inexpensive but the cost is not the only factor that you have to think about.
Some things to look for when transitioning to an online service include the following:
Can you send and receive faxes through email - This is important because you want to be notified when a fax has come in, and beyond that you need to have the easiest method of accessing the fax. If a fax comes in through email, you ought to have a PDF attachment which is readable in different platforms.
Exclusive fax number provided - You would be able to receive a telephone number that your clients could use if they want to send you a fax, just like having a fax line. Where you had a dedicated fax line in your workplace, you should have a number that is local to your location and distinctive to your business.
Numerous email address distribution - having a fax service that offers delivery to multiple email addresses enables you to be more efficient and cuts back on forwarding or mistakes being made in vital information delivery.
Free trial must be available - Services that offer a free trial are usually your ideal choice. You never know the actual services and extras you might want that are unique to your situation, so being able to give the service a complete trial before signing up will allow you to become comfortable with the service. It will also allow you to ascertain if the service is right for you.
Services for archiving messages should be available as well - There may be a lot of fax to email services available but only those that provide a message archival service to their customers are considered as really good ones. this is really important especially in the event that something would go wrong with the email delivery service or that you would find the need to retrieve the fax at a later date.
While all of these options make any service worth trying out, one thing you should look for prior to signing up is a comparison of the service against the leading competitors and positive reviews from people using the service. One of the best signs of customer satisfaction is the length of time that the customer subscribed to the service. If most of the service's customers have been with them for a long time, then it might just be the right online fax service for you.
As with all things, the clunky, large fax machine that used major desk space in your office was replaced by a smaller, more efficient model which was then replaced by digital fax to email and email to fax services which demands no paper or machinery at all.
While a lot of people still make use of the fax machines at the office, there are already many individuals who turn to online fax services that no longer require both paper and equipment, but faxes are sent or received as PDF files, and could effortlessly be stored and printed. Online services vary in quality and reliability so if you are thinking about changing over, you'll want to do some research in order to get the best service for your money. Basically, an online fax service is inexpensive but the cost is not the only factor that you have to think about.
Some things to look for when transitioning to an online service include the following:
Can you send and receive faxes through email - This is important because you want to be notified when a fax has come in, and beyond that you need to have the easiest method of accessing the fax. If a fax comes in through email, you ought to have a PDF attachment which is readable in different platforms.
Exclusive fax number provided - You would be able to receive a telephone number that your clients could use if they want to send you a fax, just like having a fax line. Where you had a dedicated fax line in your workplace, you should have a number that is local to your location and distinctive to your business.
Numerous email address distribution - having a fax service that offers delivery to multiple email addresses enables you to be more efficient and cuts back on forwarding or mistakes being made in vital information delivery.
Free trial must be available - Services that offer a free trial are usually your ideal choice. You never know the actual services and extras you might want that are unique to your situation, so being able to give the service a complete trial before signing up will allow you to become comfortable with the service. It will also allow you to ascertain if the service is right for you.
Services for archiving messages should be available as well - There may be a lot of fax to email services available but only those that provide a message archival service to their customers are considered as really good ones. this is really important especially in the event that something would go wrong with the email delivery service or that you would find the need to retrieve the fax at a later date.
While all of these options make any service worth trying out, one thing you should look for prior to signing up is a comparison of the service against the leading competitors and positive reviews from people using the service. One of the best signs of customer satisfaction is the length of time that the customer subscribed to the service. If most of the service's customers have been with them for a long time, then it might just be the right online fax service for you.
About the Author:
Sending and receiving fax to email has never been easier for online users. Anyone with some type of computer along with an e-mail account may send and receive faxes online using an affordable fax to email software - without making use of an extra telephone line or fax machine.
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